how to maintain inventory items

                                  how to maintain inventory items.

First go to the maintain menu and select inventory items.

After clicking this window will open.

Now first give the ID of the item and then description.

Now do the following things.

give the price level.

item tax type.

last unit cost.

write the cost method.

give the item type.

give the location.

give that on what measure the unit is in inventory item.

now give the sales account in GL sales account.

then give the inventory account in GL inventory account.

last but not the least give the cost of sales account in GL cost of sales account.

After doing all the steps give the beginning balances.

Now just save it.

How to make payment to vendors and creditors

First go to the task menu and select payments.

After selecting this window will open. Now first select the vendor from vendor ID, the software automatically fill the name address etc. give the check num, give the date.

If you want to do payments of any other things besides vendor, write the name of the payment that you want to do, E.g you want to make payment to salaries write salaries payable on the place of name, write the description on this case that is (paid salaries for the month), select the GL account that is salaries payable, give the amount. Then save it.

Now when you selected the vendor it automitacaklly goes to apply to invoice num, now the software will show all the payment of that vendor that you have selected, just click the pay option and if there any discount according to the company policy it will also there, last is select the discount account.

Then save it.

How to assemble inventory

First go to the tasks menu and select Assemblies.

After selecting this window will open.

Now do the followings things to assembles the inventory.

·        Choose the item from item ID select the look up button to see which item you want to assemble.

·        Then give the name.

·        Give the reference number.

·        Select the date.

·        The software automatically show the quantity on hand.

·        Then write how much you want to assemble in the option that is quantity to build.

·        The software automatically show the new quantity.

·        Last give the reason to build.

Then save it.

How to learn Global option in Peachtree

First go to the option menu and select Global

First there is a tab of accounting. So first option is for the decimal entry, in this option you can select number of decimal place, you can select 2,3,4, and so on. You can also select the automatic decimal, in this if you can write any amount the last three or two numbers automatically goes to 3 or 2 decimal.

The next thing is Hide General Ledger Accounts. First is for the account receivables if you check the box then the account receivables account would not show on Quotes, Sales Order, Invoicing, Credit Memos, and Receipts.

The second is account payable, if you check the box then account payables account would not show on Purchased Order, Purchases, Credit Memos, and Payments.

Then there is other options, you can check and uncheck the boxes. The boxes are as follow;

1. Warn if a record was changed but not saved.

2. Hide inactive records

3. Recalculate cash balance automatically in receipts, payments, and payroll entry.

4. Use timelips accounting link.

The next tab is General. First is Improve Performance, in this tab the first box is for the length that do not print total page length of the reports in report headers. You can check it or uncheck it. The second thing is line item entry display.

The third things is smart data entry, in this option there are two things first is automatic field completion and second is drop-down list displays actomatically, you can check or un check these both options. The last option in general is color scheme, you can select the color scheme from Classic, Professional, Sand, Splash, Vibrant.

The third tab is peachtree partners. In this tab you have select your security level. Low, Medium, High.

The last tab is spelling.

First is spell check options, in this either you select check spelling as you type or check spelling on save or close.

Second is suggestion speed and accuracy, there are three options. Fast but less accurate, moderately fast and accurate, slow but accurate, you can decide which option you want to select. The third is main dictionary language, you can select the different dictionary like American English or British English.

The last is running options, you can check or uncheck these options,

The options are as follows:

·      1:  Ignore capitalized words.

·      2: Ignore words with mixed case.

·      3:  Ignore words with numbers.

·      4:  Ignore all UPPERCASE words.

·      5:  Ignore internet addresses.

·      6:  Report doubled words.

·      7:  Case sensitive suggestions.

·      8:  Suggest split words.

·      9:  Auto correct misspelled words.

How to do General Journal Entry

General Journal Entry is only for the adjustment entries or closing entries. And this is for the end of the month.

To open this menu go to the tasks menu and then click general journal entry.

After selecting  this window will open.

So first is the tab of date, then the reference by your own.

Then if you want to make adjusting entry of depreciation expense, first see the entry that is dep expense to acc dep. Then select the account from the GL account like in this case select the depreciation expense that will be debit then select the credit account that is accumulated depreciation , then write the description that on what base the entry has been made. Then software automatically total the amount down below.

Then save it.

How to make Receipts

First select the receipts from the task menu.

After selecting  fill the deposit ticket num, that is on the bank deposit slip. After that select the customer ID to whom the cash has been received, after that give the reference num that has been written on the sales invoicing num. after that there is a tab of receipt num fill it. After that enter the date, then enter the receipt amount. Then there is a tab of mode of payment, in this tab you will select on which mode the payment is made. After that if you are giving or receiving payment from customer or vendor, if you select the customer the software automatically fill the invoice, date, amount due, and you can add description by your self, then if there is any discount fill it, then the amount paid, and last there is a box of pay check that box.

Then save it.

How to make sales invoicing

First you select sales invoicing from the task menu.

After selecting this window will open. In this window first you will select the customer from the customer ID. After selecting the customer ID, then select date, and invoice num is very important, then there is a tab of customer PO. That PO number the customer has send you. After that select ship via its means that on what transport you are delivering the the goods. After that select the ship date, that on what date you shipped the goods.

Then there is a tab of terms, its means that if customer is giving the money within 10 days then how much you give them discount.

Then select the quantity, item, description, unit price, and software automatically total the su

Then save it.

How to prepare Quotes and Sales Order

First make a Quotes

To make a Quotes select it from the tasks menu.

After selecting this window it open. Now in this menu first select the customer ID to whom you want to give Quotes or to whom you want to make customer. After selecting the ID, select the date from the date menu. Like in good thru menu it means that still this date that rate is available for the purchases. Then give the quotes no.

Now give the quantity, the item, description and the unit price on which you want to sell the goods. And then save it.

Now how to make sales order.

First select the sales order from the tasks menu.

This window will open. Now select the customer ID how want to purchased goods. After selecting the ID, select the date and give the SO. No. also give the customer purchased order no. after that give the quantity, select the item and description. And give the unit price and the software will automatically total the amount. And then save it.

There is also another way to make sales order.

This is only when the Quotes has been send to the customer. This is to convert the Quotes to sales order. Select the customer ID then select the date like on what date the customer purchased order has been received. After selecting the date there is an option of convert on the upper middle bar. Select that option and this window will open. Check the box sales order and click OK. Your sales order has been saved.

How to prepare Vendor Sales Memo

First you have to select vendor sales memo from the task menu.

This window will open I front of you. First select the vendor ID, that vendor ID to whom you want to return the purchases.

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After selecting the vendor ID, give the credit no, then select apply to inovice no and that invoice no that you have give the purchaed order. The software automatically show the item,quantity, description, e.t.c that you have already reveived from that vendor.

After that there is a tab of returned. In this tab you just write how much quantity you want to return to the vendor. Write that quantity and the software automatically sum the amount.

Then save it by select the save option. Your vendor sales memo has been saved.

How to make purchase order

First you have to do select the purchase order from the tasks menu.

 

After selecting it this window will open.

First of all you have to select a vendor from the vendor tab. It is upper left corner. After selecting the vendor there is a tab of ship to, in this tab you have to mention on what address you want to receive goods. Then the step is date. First you have to select the date, after that you mention on what date you want that goods (Good Thru).

The next thing is purchase order num. this is very important that you have to give PO No.

The next step is give the order. To give the order first you have to give quantity of the good, then the good or item that you want to purchase, then description if any. The GL account automatically selected by the software. Then the unit price that on what cost you are purchasing the goods, then the amount it will also automatically calculated by the software.

Your purchase order is complete.

How to maintain customers default information in Peach tree.

                                How to maintain customers in Peachtree.

First you have to go on maintain menu and go to the default information and then click the title of customers.

This is the menu of customer default. In this menu there are different tabs.

The first is payment terms.in payment terms the software will ask you different fields.

first tab is Cash On Delivery (C.O.D). its means that when you deliver the goods the cash will receive on the spot.

The second tab is prepaid. Prepaid means that the customer is giving you the money in advance.

The third thing is due in number of days. In this menu the software will ask you about what day the net due in.

Then there is the field of discount in. in this field if the customer manage to give the cash on net due in then he or she will receive a discount which you already mention in the software. In cash receive then the software will automatically generate a discount invoice. And there is a credit limit field. in credit limit the software will ask you the limit of credit. Like if you have set the credit limit of
RS 2500. Then the software will warn you that this customer credit limit is end.

Due on day of next month. In this field 

the software will ask you the that on what date of the next month you are giving extra to the customer.

The final field is due at end of month. In this field the software will uncheck the field of due. It means that if we are giving delivery of goods on the start of the month then the customer is giving you the money at the end of the month.

The next Tab is account aging. In account aging means that you are going to calculate the age of bad debts. If you are aging the bad debts at the basic of due date then check the box of due date, and if you are on the invoice date then check the invoice date. Then there is aging catergories. There are 4 column in which you will fill the duration of aging the bad debts.

The next tab is custom fields. In this you write the second information of the contact, reference, mailing list, multiple sites. These fields gives us the extra information of customers. And these fields can b changed according to you desire.

The next tab is finance charges. In this menu if we have sell some goods on credit and the customer is not giving us the money on time then you can use these fields to charge the interest on that customer. Like in first field if the balance of customer is 10000 then you can charge the annual rate of 10%.

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The last tab is pay method. In this tab you can select your mode of payment. Like if you prefer you do transaction on credit card then you can select visa or master card.

You can select almost 10 mode of payment which you suits.