how to maintain inventory items

                                  how to maintain inventory items.

First go to the maintain menu and select inventory items.

After clicking this window will open.

Now first give the ID of the item and then description.

Now do the following things.

give the price level.

item tax type.

last unit cost.

write the cost method.

give the item type.

give the location.

give that on what measure the unit is in inventory item.

now give the sales account in GL sales account.

then give the inventory account in GL inventory account.

last but not the least give the cost of sales account in GL cost of sales account.

After doing all the steps give the beginning balances.

Now just save it.

How to make payment to vendors and creditors

First go to the task menu and select payments.

After selecting this window will open. Now first select the vendor from vendor ID, the software automatically fill the name address etc. give the check num, give the date.

If you want to do payments of any other things besides vendor, write the name of the payment that you want to do, E.g you want to make payment to salaries write salaries payable on the place of name, write the description on this case that is (paid salaries for the month), select the GL account that is salaries payable, give the amount. Then save it.

Now when you selected the vendor it automitacaklly goes to apply to invoice num, now the software will show all the payment of that vendor that you have selected, just click the pay option and if there any discount according to the company policy it will also there, last is select the discount account.

Then save it.

How to assemble inventory

First go to the tasks menu and select Assemblies.

After selecting this window will open.

Now do the followings things to assembles the inventory.

·        Choose the item from item ID select the look up button to see which item you want to assemble.

·        Then give the name.

·        Give the reference number.

·        Select the date.

·        The software automatically show the quantity on hand.

·        Then write how much you want to assemble in the option that is quantity to build.

·        The software automatically show the new quantity.

·        Last give the reason to build.

Then save it.

How to learn Global option in Peachtree

First go to the option menu and select Global

First there is a tab of accounting. So first option is for the decimal entry, in this option you can select number of decimal place, you can select 2,3,4, and so on. You can also select the automatic decimal, in this if you can write any amount the last three or two numbers automatically goes to 3 or 2 decimal.

The next thing is Hide General Ledger Accounts. First is for the account receivables if you check the box then the account receivables account would not show on Quotes, Sales Order, Invoicing, Credit Memos, and Receipts.

The second is account payable, if you check the box then account payables account would not show on Purchased Order, Purchases, Credit Memos, and Payments.

Then there is other options, you can check and uncheck the boxes. The boxes are as follow;

1. Warn if a record was changed but not saved.

2. Hide inactive records

3. Recalculate cash balance automatically in receipts, payments, and payroll entry.

4. Use timelips accounting link.

The next tab is General. First is Improve Performance, in this tab the first box is for the length that do not print total page length of the reports in report headers. You can check it or uncheck it. The second thing is line item entry display.

The third things is smart data entry, in this option there are two things first is automatic field completion and second is drop-down list displays actomatically, you can check or un check these both options. The last option in general is color scheme, you can select the color scheme from Classic, Professional, Sand, Splash, Vibrant.

The third tab is peachtree partners. In this tab you have select your security level. Low, Medium, High.

The last tab is spelling.

First is spell check options, in this either you select check spelling as you type or check spelling on save or close.

Second is suggestion speed and accuracy, there are three options. Fast but less accurate, moderately fast and accurate, slow but accurate, you can decide which option you want to select. The third is main dictionary language, you can select the different dictionary like American English or British English.

The last is running options, you can check or uncheck these options,

The options are as follows:

·      1:  Ignore capitalized words.

·      2: Ignore words with mixed case.

·      3:  Ignore words with numbers.

·      4:  Ignore all UPPERCASE words.

·      5:  Ignore internet addresses.

·      6:  Report doubled words.

·      7:  Case sensitive suggestions.

·      8:  Suggest split words.

·      9:  Auto correct misspelled words.

How to do General Journal Entry

General Journal Entry is only for the adjustment entries or closing entries. And this is for the end of the month.

To open this menu go to the tasks menu and then click general journal entry.

After selecting  this window will open.

So first is the tab of date, then the reference by your own.

Then if you want to make adjusting entry of depreciation expense, first see the entry that is dep expense to acc dep. Then select the account from the GL account like in this case select the depreciation expense that will be debit then select the credit account that is accumulated depreciation , then write the description that on what base the entry has been made. Then software automatically total the amount down below.

Then save it.

How to make Receipts

First select the receipts from the task menu.

After selecting  fill the deposit ticket num, that is on the bank deposit slip. After that select the customer ID to whom the cash has been received, after that give the reference num that has been written on the sales invoicing num. after that there is a tab of receipt num fill it. After that enter the date, then enter the receipt amount. Then there is a tab of mode of payment, in this tab you will select on which mode the payment is made. After that if you are giving or receiving payment from customer or vendor, if you select the customer the software automatically fill the invoice, date, amount due, and you can add description by your self, then if there is any discount fill it, then the amount paid, and last there is a box of pay check that box.

Then save it.

How to make sales invoicing

First you select sales invoicing from the task menu.

After selecting this window will open. In this window first you will select the customer from the customer ID. After selecting the customer ID, then select date, and invoice num is very important, then there is a tab of customer PO. That PO number the customer has send you. After that select ship via its means that on what transport you are delivering the the goods. After that select the ship date, that on what date you shipped the goods.

Then there is a tab of terms, its means that if customer is giving the money within 10 days then how much you give them discount.

Then select the quantity, item, description, unit price, and software automatically total the su

Then save it.